Office Rentals & Commercial Leasing

Find the Perfect Workspace for Your Business

Finding the right office space is crucial to your business success. Location, accessibility, amenities, and cost all play a vital role in creating an environment where your team can thrive and your business can grow. At Napeza Properties, we specialize in connecting businesses with commercial spaces that match their needs, budget, and ambitions.

Whether you’re a startup looking for your first office, an established company seeking to expand, or a corporation relocating to a strategic location, we have the expertise and portfolio to serve you.

Our Office Rental Services:

For Tenants:

Finding office space shouldn’t be overwhelming. We simplify the search by understanding your business requirements and presenting options that truly fit.

Space Finding & Selection:

• Access to diverse commercial properties across Lusaka, Kitwe, Ndola, and other major Zambian cities
• Office spaces ranging from small serviced offices to large corporate buildings
• Options including open-plan layouts, private offices, co-working spaces, and executive suites
• Locations near business districts, transport hubs, and key amenities

Needs Assessment: We take time to understand your business:

• How many employees do you have?
• What type of work environment suits your operations?
• Do you need meeting rooms, reception areas, parking?
• What’s your budget and preferred lease term?
• Are utilities and services included or separate?

Property Viewings:

• Convenient scheduling that works around your business hours
• Detailed walkthroughs highlighting features, layout options, and potential modifications
• Honest assessments of each space’s pros and cons
• Information on surrounding amenities (banks, restaurants, transport)

Lease Negotiation:

• Representation in discussions with landlords
• Negotiating favorable terms on rent, lease duration, renewal options, and tenant improvements
• Clear explanation of all costs (base rent, service charges, utilities, maintenance)
• Ensuring lease agreements protect your business interests

Move-In Coordination:

• Assistance with utility setup and connections
• Coordination with landlords for any pre-occupancy modifications
• Support with permits and business registration requirements
• Smooth handover and key collection

For Landlords:

If you own commercial property, we help you find quality business tenants quickly and manage the leasing process professionally.

Tenant Sourcing:

• Marketing your office space through multiple channels
• Professional property listings with high-quality photos and detailed descriptions
• Screening prospective tenants for financial stability and business legitimacy
• Presenting only serious, qualified businesses

Property Marketing:

• Strategic advertising targeting businesses in need of office space
• Listing on commercial property platforms and business networks
• Email campaigns to our corporate client database
• Social media promotion and digital advertising

Lease Management:

• Drafting comprehensive commercial lease agreements
• Ensuring all legal requirements and business regulations are met
• Coordinating lease signing and deposit collection
• Managing lease renewals and tenant relations

Property Presentation:

• Advice on staging and presenting your office space attractively
• Recommendations for improvements that increase rental value
• Professional photography and virtual tours when needed

Types of Office Spaces We Handle:

Serviced Offices – Fully furnished, ready-to-use spaces with utilities and services included. Perfect for startups and small businesses.

Private Offices – Dedicated office suites within larger buildings, offering privacy while sharing common amenities.

Open-Plan Spaces – Large, flexible areas ideal for creative teams and collaborative work environments.

Executive Suites – Premium offices with high-end finishes, meeting rooms, and reception services.

Co-Working Spaces – Shared work environments offering flexibility, networking, and cost savings.

Entire Buildings – For larger corporations or businesses needing complete control over their workspace.

Retail-Office Combos – Ground floor retail with office space above, ideal for businesses needing customer-facing operations.

Key Considerations We Help You Evaluate:

Location & Accessibility:

• Proximity to clients, suppliers, and business partners
• Access to public transportation and major roads
• Availability of parking for staff and visitors
• Nearby amenities (banks, restaurants, shops)

Cost Structure:

• Base rent per square meter
• Service charges and maintenance fees
• Utility costs (electricity, water, internet)
• Security and cleaning services
• Property rates and taxes

Lease Terms:

• Duration (short-term vs. long-term leases)
• Renewal options and terms
• Rent escalation clauses
• Early termination conditions
• Tenant improvement allowances

Amenities & Services:

• High-speed internet and telecommunications infrastructure
• Meeting and conference rooms
• Reception and administrative support
• Security systems and personnel
• Parking spaces
• Kitchen and break room facilities
• Backup power (generator/solar)

Space Requirements:

• Total square meters needed
• Number of workstations/private offices
• Storage requirements
• Server room or IT infrastructure needs
• Expansion potential for future growth

Why Choose Napeza Properties for Office Rentals?

Extensive Network – Access to a wide range of commercial properties not always publicly listed.

Business Understanding – We understand how workspace impacts productivity, culture, and business success.

Market Expertise – Deep knowledge of commercial rental rates, trends, and opportunities across Zambia.

Negotiation Skills – We secure favorable terms that protect your interests and budget.

Time Savings – We handle the search, viewings, paperwork, and coordination so you can focus on running your business.

Transparent Process – Clear communication, no hidden fees, honest advice at every stage.

Ongoing Support – Even after you move in, we’re available to address concerns or assist with lease matters.

Industries We Serve:

• Professional services (law firms, accounting, consulting)
• Technology and startups
• Financial services and insurance
• NGOs and international organizations
• Healthcare and medical practices
• Creative agencies and media companies
• Corporate headquarters and regional offices
• Government contractors and suppliers

Our Process:

1. Initial Consultation We discuss your business needs, budget, preferred locations, and timeline.

2. Property Search We identify suitable office spaces from our portfolio and network.

3. Property Viewings We arrange convenient tours of shortlisted properties.

4. Lease Negotiation We negotiate terms and ensure favorable conditions for you.

5. Documentation & Signing We coordinate all paperwork, legal reviews, and lease execution.

6. Move-In Support We assist with the transition, ensuring everything is ready for your business operations.